Shortlisting applications in :Recruit Essentials
4 minutes | Posted 17 December, 2022

Once you start receiving applications, :Recruit Essentials enables you to easily shortlist applicants on an individual or bulk level. In this article, we’ll guide you through the shortlisting process to help you save time identifying the best talent for your organisation.

How to do individual shortlisting

There will be many occasions when you need to shortlist your applicants individually (rather than in bulk) to make careful recruitment decisions. Here are some tips to help you get started:

1. Head to the ‘Applications’ tab

Here, you’ll find all the applications for your vacancy. Click on a candidates name to view the details of their application.

View your applications in our ATS

2. Navigate to the top menu bar.

Here, you can move a candidate to another job, clone, or trash an application. 

3. View and edit a candidate’s ratings

In this section, you can rate the candidate based on their interview, and reference checks. The ratings from screening questions are also consolidated into one number.

Review and edit your candidate ratings in :Recruit Essentials

4. View and edit a candidate’s status

In this section, you can change the candidate’s status using the drop down menu.

5. Rate responses to screening questions

Scroll down to view an applicant’s responses to screening questions. You can rate the responses using a scale of 1-5 (with 5 being a 100% answer).

Rate candidates based on how they answer your screening questions

6. Add Suitability Comment

Think of this as a whiteboard marker, not a permanent marker. The notes you take here can be edited or deleted later on, as your understanding of a candidate’s suitability changes over time.

Add suitability comments to candidates in your pool

7. View Activities

All actions that you take on an application will “live” here. You can also use the buttons to take additional actions including:

    • Add Note: This is a permanent note that is left on the application.
    • Send Email: Send an email to the applicant. 
    • E-mail External: Allows you to email the application to an email address of your choice (e.g. a colleague). 

Track activities per candidates in your ATS

8. Some other useful tips
  1. You can toggle the order of the sections on your application pages to best suit your process
  2. Attachments can be manually attached if you need them.
  3. Tasks can be assigned to yourself or another user, to progress an applicant and your recruitment goals. 


How to shortlist in bulk

Start in the ‘Applications’ tab. Here, you’ll find all the applications for your vacancy. In the menu bar, you’ll find an array of functions to help you shortlist candidates in bulk.

View your applications in our ATS

  • Email Candidates: This function allows you to bulk email candidates using your email templates, or a custom message. Consistent communication with your applicants is key to a great candidate experience, which positively impacts your employer brand.
  • Email Candidates By Status: This gives you the ability to target all applicants with a particular status in a given job. If you want to ensure that candidates who’ve already received a particular email template don’t receive a duplicate, you can select “Only New”.
  • Change Status in Bulk: This allows you to bulk update applicants, for example, from “New” to “Unsuccessful”.
  • Bulk External Email: You can forward applications via email to anyone, even someone who is not setup as a user in :Recruit Essentials. When you use this function, the recipient is sent an email with a list of hyperlinked names, which takes them to a web browser displaying an external copy of the application form for that person. All of the applicant details appear on that form. You can choose whether to include candidate attachments in the Bulk External Email.
  • Bulk Move Applications: You can move selected applications to be housed in another job.
  • CVSs: This gives you access to low-level reporting. This function extracts applications information in the form of an Excel spreadsheet.